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NETWORK BASICS

Network A system of interconnected computers and computerized peripherals such as printers is called computer network. This interconnection among computers facilitates information sharing among them. Computers may connect to each other by either wired or wireless media. A computer network consists of a collection of computers, printers and other equipment that is connected together so that they can communicate with each other.  


Network application
A Network application is any application running on one host and provides a communication to another application running on a different host, the application may use an existing application layer protocols such as: HTTP(e.g. the Browser and web server), SMTP(e.g. the email-client). And may be the application does not use any existing protocols and depends on the socket programming to communicate to another application. So the web application is a type of the network applications. 
There are lots of advantages from build up a network, but the th…

Point of Sale (POS)

Objectives: 

What is Point of Sale and Why should you prefer it over cash ...











After the completion of this lesson, you will be able to learn:

• Basics and advantages of Point of Sale. 

• Creating invoices at different points or places of sales and collect payment from 
customers.

• Features of POS features.

• Creating step-wise POS Voucher Type and Invoicing.

• Generate POS Invoice Statement.

Trainer’s Note

• Start the lesson with the basic of POS invoice and its advantages.

• Now define POS Voucher without a class and POS Voucher with a class. Make sure you 
clearly describe the difference between the two voucher types. 

• Next explain the entire process of creating a POS Invoice and to support your teachings 
show them the given examples. You can even start a classroom activity and engage each 
and every student in a practice session. 

• Now discuss the entire process of generating POS Invoice Statement with the step-wise 
process. Support your point with the relevant examples and show the students manually 
the way to generate the report individually. 

• Engage with your students and keep the students encouraged throughout the entire class 
duration. Make sure you follow an interactive teaching process while explaining the lesson. 

The POS invoice allows you to create invoices at different points or places of sales and collect payment from customers. POS can be a Retail Outlet, a Checkout Counter in a shop or any other location where a sales transaction takes place. POS system is a computerized Cash Register, which adds up the Sales Totals, calculates the balance to be returned to buyer and automatically adjusts the inventory levels to reflect the quantity sold. The equipment requires for POS to work effectively are Cash Register, Card Register, Bar-Coders, Scanners and so on.

POS is considered a one-step billing process. This means that entering the order and generating the 
invoice and receipt of amount are considered to be part of the same step. This is normally used in an 
environment where the customer is making the purchase in person and the invoicing process is part 
of the checkout process. POS invoice allows you to create invoices in seconds and also print and mail 
the invoices. 

Advantages of POS system are:

• It helps to calculate sales and operate the Cash Drawer.

• It Manages Inventory and facilitates the Bar-code Scanner operations.

• It offers a flexible and simpler way of querying your inventory and Sales Database.

• It helps you track product movement and the cost to push certain brands over others.

• It tracks and records the date and time of every sale made at your point of sale.

• Facilitates faster data entry and calculations

• High speed printing of Invoices

POS Voucher Type without a Class 

To create a POS Invoice Voucher Type without Voucher Class:

In the Gateway of Tally 
  • Accounts Info 
  • Voucher Type 
  • Create

Name: Enter the name of the new Voucher type (for e.g.: POS Invoice).

Type of Voucher: The type of voucher Sales from the predefined voucher types. Select the type of Voucher as Sales from the list of Voucher Types.

Abbreviation: By default, Sales text will appear in the abbreviation filed. However, you can enter the abbreviation as per your requirement. 

Used for POS Invoicing? On selecting the Sales voucher type from the list, “Used for POS Invoicing?” field appears. Set this field to “YES” if you wish to pass a POS Invoice.

Print Message 1 and Print Message 2: These fields can be filled with appropriate messages and they are provided just for the User Convenience. The same will be printed at the bottom of the POS invoice in the Tax Invoice.

POS Voucher Type with a Class

To create a POS Invoice Voucher Type with Voucher Class:

Create a new Voucher type POS Invoice with a Voucher Class. Complete the form for creating a new Voucher Type as Given.
Press Enter at the Name of Class field in the Voucher type creation screen to see the screen with the entries made.

If the different modes of payment for invoices are Gift voucher, Credit/ Debit card payment, payment through Cheque/DD and Cash, then the following four new default ledger accounts have to be created:

1. Gift Vouchers under group sundry debtors/sundry creditors.
2. Ledger Bank account or Bank OD/OCC (for card payments).
3. Payment through cheque/DD, under the group Ledger Bank Accounts or Bank 
OD/OCC.
4. Cash, under group ledger Cash, have to be created.

Creating a POS Invoice

To enter a simple transaction using a POS Invoice.

• In the Gateway of Tally 
  • Accounting Vouchers 
  • Select F8
• Select the POS Invoice as the voucher type from the list of Voucher types.

• Select the Godown, Sales Ledger and VAT/Tax Class if applicable.

• Select the item using the Bar Code reader to scan the bar code or select the Item from the list.

• Enter the Batch-wise details and Actual and Billed Quantity (If these features are activated in F11: Features).

• The Rates of the Item is picked up form set standard rates screen (Stock Item Creation screen) or from the price list screen.

• Select VAT/Tax from the list.

• By default, for the first time, the POS Invoice screen will appear in Single Mode Payment. The screen will appear as below with the Cash and Cash tendered field:

• The Multi-Mode Payment button helps you to make the payment through other mode like Gift voucher, credit card or by cheque. Click on the Multi-Mode payment button, the POS Invoice will appear.

• Select Gift voucher from the list and enter the amount OR select Credit/Debit Card payment and enter the amount and the card number or select the cheque and enter the amount, Bank Name and Cheque number or select Cash ledger from the list and enter the amount to be paid. Enter the Cash tendered and Balance will be calculated automatically.

• Accept the POS Sales Invoice screen.To create a POS invoice, follow the procedure given: 
Step 1: Creating Voucher Type
The First step to enable POS invoicing is to create a POS invoice voucher type. Using Voucher class, you can pre-define accounts, limit the list of ledgers for selection during voucher entry, automate Ledger posting associated with Stock items and create auto selection for duties, discounts and 
rounding off.

Go to Gateway of Tally 
  • Accounts info 
  • Voucher Types 
  • Create
In the Voucher Creation screen,

Type the name of the Voucher Type as “POS Invoice”

Select the Voucher Type as “Sales” from the List of Voucher types.

Type the abbreviation as “POS”

Set Use for POS Invoicing to “YES”

Specify the Default Print Title as “Invoice”

Method of Voucher Numbering is set by default to Automate, but can be set to Manual or None

The Start number field is set to 1 by default Print after saving is set to Yes by default. 

You have the option to set it to No.

Use Common Narration will be default set to “NO”.

You will find Two Additional fields for messages and can use them as per your requirements. Type“Thank You- Visit Again” in the print message 1 field. 

Press “Y” or “Enter” to Accept

The complete POS Invoice Voucher type screen is shown below:

Step 2: Creation of Master

Create the Purchase Ledger and Sales Ledger in the books of company account.

Go to Accounts Info 
  • ledger 
  • Create
Ledger                   Under Group             Inventory Value affected
Purchases           Purchase Account                         Yes
Sales                    Sale Account                               Yes

The Creation of Purchase Ledger is as shown below:

Step 3: Creation of Stock item

Create Stock item with Standard price. To set standard Rates for Stock Items, activate “Allow Standard Rates for Stock Items” in F12 : Configure.

Go to Gateway of Tally.ERP 
  • Inventory Info 
  • Stock Items
  • Create
Name: Type product name (e.g: toothpaste 150gm)

Under: Select FMCG (Press Alt + C to create Stock Group – FMCG under primary)

Units: Select Nos. (Press Alt + C to create a simple unit of measure -Nos).

Set Standard Rates? Set “YES”. This displays a screen where the Standard Rates can be specified.

(Note: To View the field “Set Standard Rates”, Activate “Allow Standard rates for Stock Items” in F12: Configure)

Under Standard Cost, specify some rate and under Standard Selling Price specify a different rate

Note: Any Ledger or Account or Voucher or Inventory you create in Tally.ERP 9 can be viewed (displayed) under the same category as well as altered from the option under that category.

For Example:

To create Stock we need to Go to Gateway of Tally.ERP Inventory Info  Stock Items  Create

Once you have created the Stock, you may view the stock details 
or screen by following the same path just select “Display” in place 
of “Create”

To make any changes in existing stock, select “Alter” in place of 
“Display” or “Create”

Step 4: Recording transactions of voucher entry

The Company purchased 200 num of Toothpase-100gm, at the rate of Rs50 on 1-April-2016. Make and entry in the Purchase Voucher to record this transaction.

The company sold 10 num of Toothpaste-100gm, for a total of rs600 on 2-April-2016. The Customer pays Rs300 by Credit Card, Rs 200 by Cheque and Rs100 by cash. The Sale voucher to record this transaction is as given below:

Go to Gateway of Tally.ERP 
  • Accounting Vouchers 
  • F8: Sales.

The Complete POS invoice screen will appear as shown:

Note: Press P from the right side Button bar or Press (Ctrl + P) for Multi-Mode or Single-Mode Payment in the right side Button bar. On saving the voucher, tally. ERP asks for a confirmation to print the invoice.

Click with Preview button to see a preview of the invoice and press Enter.

The printed invoice will appear as shown:

Step 5: POS Reports

To view the list of POS Invoice Statement

Go to Gateway of Tally.ERP 
  • Display 
  • Accounts Books 
  • POS Register

Click F1: Details

Note: “POS Register” options will appear, only if the option Use for “POS Invoicing” is activated in Voucher Type and at least one entry has been made.

The POS register displays as shown:
Note: To view the inventory details in POS Register set the “Show Inventory Details also” to YES
in F12: Configure.

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