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NETWORK BASICS

Network A system of interconnected computers and computerized peripherals such as printers is called computer network. This interconnection among computers facilitates information sharing among them. Computers may connect to each other by either wired or wireless media. A computer network consists of a collection of computers, printers and other equipment that is connected together so that they can communicate with each other.  


Network application
A Network application is any application running on one host and provides a communication to another application running on a different host, the application may use an existing application layer protocols such as: HTTP(e.g. the Browser and web server), SMTP(e.g. the email-client). And may be the application does not use any existing protocols and depends on the socket programming to communicate to another application. So the web application is a type of the network applications. 
There are lots of advantages from build up a network, but the th…

Company Features in Tally.ERP 9

Different features of a company can be selected or modified by using the  F11: Features button. This button is available in almost all the screens of Tally.ERP 9 enabling the user to modify it as and when your requirements change.

Unlike F12: Configure, F11: Company Features is specific to the current company only. Therefore, each company may have different active features. Configuration options, on the other hand, affect all companies maintained in the same Tally.ERP 9 directory and setting the configuration for one company will affect the configuration of other companies in that particular data directory.
Note: Certain features like multi-currency and multi-locations, once set to Yes, cannot be modified if the feature has been used. However, other features like Bill-wise details, Reversing Journals & Optional vouchers, etc., can be modified even if they are used.

Go to Gateway of Tally > F11: Features  ( 175 minutes)  90+45 +40
The F11: Features menu is displayed as shown.

The menu consists of the following options.
• Accounting Features
• Inventory Features
• Statutory & Taxation
• Audit Features (Applicable only for Auditor Edition)
• Tally.NET Features
F1: Accounting Features (90 minutes)
This feature enables you to set the various Accounting Features required for transaction entries.
Go to Gateway of Tally > F11: Features > F1: Accounting Features

The various Accounting features are as given below:
General
Integrate Accounts and Inventory
This option has a significant effect on the Balance Sheet and Profit & Loss Account. If set to Yes, it extracts the stock/inventory balance figures from the inventory records and provides a drill down to the Stock registers from the Balance Sheet.
If set to No, it ignores the inventory books figures and picks up manually entered closing stock balances from the ledger account created. This facilitates the maintaining of accounts and inventory separately.
Stock records often contain compensating errors caused by wrong allocation to items. This feature enables finalization of financial books without waiting for the reconciliation of stocks.
Income/Expense Statement Instead of P & L
By Default, this option is set to No.
If set to Yes – Tally.ERP 9 displays Income & Expenses A/c instead of Profit & Loss A/c in the Gateway of Tally.ERP 9 Menu. Income and Expenditure statement generally used for NonTrading accounts and Profit & Loss a/c are used for trading accounts.
Allow Multi-Currency

By Default, this option is No.
Set this option to Yes, if you want to create multiple currencies and the Menu Currencies is displayed in Gateway of Tally > Accounts Info. menu.
Outstanding Management
Maintain Bill wise Details
The Bill-wise facility is made functional by setting this option to Yes. By activating the Billwise feature, the ledger masters under Sundry Debtors and Sundry Creditors automatically displays an additional option called Maintain balances bill-by-bill. On setting this option to Yes, an additional option Default Credit Period is displayed.
When you enter details of sales and purchases with the Bill-wise option activated, Tally.ERP 9 prompts you to identify the invoice with an appropriate reference number. The reference can then be used to allocate payments to the correct invoice to maintain an accurate account of outstanding.
(For Non-Trading A/cs also)
If you want to maintain bill wise details for Non-Trading Accounts also, set this option to Yes. Bill wise Details for Non-Trading Accounts is useful in those cases where one needs to track either an installment to be paid or a loan amount to be received over a certain period of time.
Activate Interest calculation
Set this option to Yes to enable Tally.ERP 9 to calculate interest automatically based on the interest rate and style of calculation specified. Enabling this option allows interest calculation on outstanding balances for any ledger account or on each invoice for the period it is outstanding completely or partly.
Use advanced parameters
The advanced parameters are useful when interest rates change from time to time. Set this option to Yes to enable this function.
Cost/Profit Centers Management
Maintain Payroll
Set this option to Yes if you want to maintain Payroll information on Tally.ERP 9 for the selected company.
Maintain Cost Centers
A Cost Centre can be defined as a unit of an organization to which transactions can be posted. When only costs or expenses are allocated to these units, they are referred to as Cost Centres. The Cost Centre feature is activated by setting this option to Yes.

Use Cost Center for Job Costing
Set this option to Yes to track all income and expenses for a Job/Project.
More than ONE Payroll/Cost category
Set this option to Yes to create more than one Payroll or Cost Category.
Use Pre-defined Cost Centre Allocations during Entry
Set this option to Yes to define Cost Centre Allocations. Refer Cost Centers and Cost Categories for details.
Show Opening Balance for Revenue Items in Reports
Set this option to Yes to display the opening balance in Cost Centre Report for the cost centres which are allocated to the Ledgers, grouped under Income and Expenses Group.
Invoicing
Allow Invoicing
Set this option to Yes, to create Sales and Purchase vouchers in the invoice format. The advantage of using the invoice format for sales invoice entry is that it enables automatic calculations of Duties and Taxes accounts.
Enter Purchases in Invoice Format
Set this option to Yes, to enable voucher class option in purchase voucher type.
Use Debit/Credit Notes
The Debit Note and Credit Note voucher types are made available only if this feature is set to Yes.
Use Invoice Mode for Credit Notes
Set this option to Yes to create Credit Notes in Invoice Mode.
Use Invoice Mode for Debit Notes
Set this option to Yes to create Debit Notes in Invoice Mode.
Budgets & Scenario Management
Maintain Budgets and Controls
Set this option to Yes, to create multiple budgets. The Budgets menu option is displayed in Gateway of Tally > Masters Info. > Accounts Info. menu.

Use Reversing Journals & Optional Vouchers
Setting this option to Yes displays the Scenario option in Accounts Info menu. You will now be able to create and alter Scenarios. You can enter the Reversing Journal and make it Optional, so that the entries do not to affect the books.
Banking Features
Enable Cheque Printing
Set this option to Yes, to enable Cheque Printing. Refer Cheque Printing for details.
Alter Banking Features
Set this option to Yes to alter features with respect to Banking. Refer Banking Features for details.
Other Features
Allow Zero Valued Entries in Vouchers
Set this option to Yes, to allow Zero valued entries in vouchers.
Maintain Multiple Mailing Details for Company & Ledgers
Set this option to Yes, to maintain multiple mailing details for your company and ledgers. Refer Multi Address for details.
Set/Alter Company Mailing Details
If this option is set to Yes, Tally.ERP 9 will allow you to alter the Create/Alter Address Types.
Enable Company Logo
This option allows to print the company's logo on the selected vouchers, reports and invoices.
Set this option to Yes, the Company Logo screen appears. Specify the path of the logo image file under Location of Logo (E.g. C:\Tally.ERP9\CompLogo.bmp). The Company's logo is printed on the top left of the respective voucher, report or an invoice.

To view the invoice and reports with logo click the respective links below:
• Sales Invoice
• Outstanding Report
Note: It is essential that the logo is saved as a Bitmap or JPEG image file and resides in the path specified by you. Ensure that the extensions.bmp /.jpg is also specified while providing the location of logo.   The recommended size for logo image is 96 x 80 (Width x Height) pixels.   You can toggle between the Accounts, Inventory, Statutory, Tally.NET and the Tax Audit features screen using F1, F2, F3, F4 and F5 keys or by using the options on the Button Bar respectively.
F2: Inventory Features (45 mins)
This feature enables you to set the Inventory Features required for the transactions.
Go to Gateway of Tally > F11: Features > F2: Inventory

General

Integrate Accounts and Inventory
This field performs the same function as explained in Accounting Features.
Allow Zero Valued Entries in Vouchers
Set this option to Yes, to allow zero valued entries in Inventory vouchers.
Storage & Classification
Maintain Multiple Godowns
Set this option to Yes, if you have more than one stock point/storage Locations/ Godowns, and you want to track stock movement across these Locations. You can create any number of Stock Locations/Godowns. The Godowns/Locations option is displayed in Gateway of Tally > Inventory Info. menu only if you set this option to Yes. You will be able to identify your stocks at each location as well as assign stock movement to one or more locations during voucher entry.

Maintain Stock Categories

Set this option to Yes, if you wish to create and maintain Stock Categories. This creates a new field Category in the Stock Item Creation screen.
Maintain Batch-Wise Details
Set this option to Yes, to maintain batch information pertaining to Stock Items. A new field Maintain in Batches is displayed in the Stock Item Creation screen.
Set Expiry Dates for Batches
Set this option to Yes, if you want to set expiry dates for the batches. This displays an additional field Use Expiry Dates in the Stock Item Creation screen.
This is useful for businesses that deal in goods that have expiry dates like medicines, food and other perishables. During voucher entry, by default the date of the voucher is considered as the date of manufacture of the product. This date can be changed, but not to a date later than the voucher date. At the same time, the Expiry date cannot be a date prior to the voucher date.
Use different Actual & Billed Quantity
Set this option to Yes, if you want to specify quantities, that are different from those delivered/ received, when invoicing.
Order Processing
Allow Purchase Order Processing
Set this option to Yes, to create Purchase Orders. This feature can also be used for preclosure of purchase order.
Allow Sales Order Processing
Set this option to Yes, to create Sales Orders. This feature can also be used for pre-order closure of sales order.

Allow Job Order Processing

Set this option to Yes, to create Job Work Out/In Orders.
Invoicing
Allow Invoicing
This field performs the same function as explained in Accounting Features.
Enter Purchases in Invoice Format
This field performs the same function as explained in Accounting Features.
Use Debit/Credit Notes
This field performs the same function as explained in Accounting Features.
Use Invoice Mode for Credit Notes
This field performs the same function as explained in Accounting Features.
Use Invoice Mode for Debit Notes
This field performs the same function as explained in Accounting Features.
Separate Discount Column on Invoices
This option is active only if Allow invoicing is set to Yes. Set this option to Yes, if you want a separate column for discounts in invoices.
Purchase Management
Track Additional Costs of Purchase
Set this option to Yes, to obtain a break-up of purchase costs, without the need to separately debit ledger accounts for expenses.
Sales Management
Use Multiple Price Levels
Set this option to Yes to create Multiple Price Levels. Refer Enable and Create Price Lists for more details.
Additional Inventory Vouchers
Use Tracking Numbers (Delivery/Receipt Notes)

LESSON 7          Fundamental of Tally ERP-9

Set this option to Yes, if you want to use tracking numbers to maintain the relation between Delivery notes and Invoices/Bills. This is available for both Purchases and Sales.
Use Rejection Inward/Outward Notes
Set this option to Yes, if you wish to record rejection of goods separately and not through a common Debit Note or Credit Note.
Use Material In/Out
Set this option to Yes, to record transfer of item quantity towards the party and transfer material from one Godown (Location) to the other.
Track Stock Item Cost
Set this option to Yes, to analyze the cost involved for an item.
F3: Statutory & Taxation (10 min)
This feature enables you to set the Statutory Features required for the transactions.
Go to Gateway of Tally > F11: Features > F3: Statutory & Taxation
 F4: Tally.NET Features (10 min)
To Configure Tally.NET Features in Tally.ERP 9, execute the following steps:
Go to Gateway of Tally > F11: Features > F4: Tally.NET Features
The Tally.NET Features screen is displayed as shown.
Under Registration Details
• Connect Name: The user can enter a Connect Name for the Company to be connected as per his requirements or retain the company name mentioned in the Company Master.
• Contact Person Name: Specify the Name of the Contact Person
• Contact Number: Specify the Contact Number
Under Connect for Remote Access
1. Allow to Connect Company: Set this option to Yes, when the user needs to establish a connection with the Tally.NET server.
2. Connect on Load: Set this option to Yes, when the user requires the company to be connected to Tally.NET server on loading the data.
• Press Enter to accept.

F5: Audit Features 

This feature enables you to set the Tax Audit Rules, Statutory Payment Due dates for Tax Audit, Audit Working Paper and Statutory Compliance tools.

Go to Gateway of Tally > F11: Features > F5: Audit Features

F6: Add-On Features 

Customers, to meet their accounting requirements may purchase customised solutions from Tally Partners/any solution provider. Depending on the customer requirement solution provider formulates the solution. In some cases, a solution may require the introduction of New Feature in Tally.ERP 9 to support the functionality. F6: Add-On Features is a place holder for the features provided in the Add-Ons/Local TDLs loaded.
Example: Fixed Assets module is provided by introducing a new feature Enable Fixed Assets.   on loading this TDL, the related features will be displayed in F6: Add-On Features screen. From here users can enable or disable the functionality.
Go to Gateway of Tally > F11: Features > F6: Add-On Features

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