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NETWORK BASICS

Network A system of interconnected computers and computerized peripherals such as printers is called computer network. This interconnection among computers facilitates information sharing among them. Computers may connect to each other by either wired or wireless media. A computer network consists of a collection of computers, printers and other equipment that is connected together so that they can communicate with each other.  


Network application
A Network application is any application running on one host and provides a communication to another application running on a different host, the application may use an existing application layer protocols such as: HTTP(e.g. the Browser and web server), SMTP(e.g. the email-client). And may be the application does not use any existing protocols and depends on the socket programming to communicate to another application. So the web application is a type of the network applications. 
There are lots of advantages from build up a network, but the th…

Basic Accounting Voucher

Basic Accounting Voucher in Tally are of five types as given below:

Types of Voucher in Tally ERP 9 to Manage Transactions | Tally Entries
Serial No Voucher Types Tally Shortcut 1 Contra F4 2 Payment F5 3 Receipt F6 4 Journal F7 5 Sales F8 6 Purchase F9 

1. Contra Voucher:  In accounting the Contra Voucher mostly refers to transaction of funds such as: • Cash Account to Bank Account • Bank Account to Cash Account • One Bank Account to another Bank Account 
The vouchers which can be done through the Contra Voucher are: 
a) Cash Deposited into Bank b) Cash withdrawal from Bank c) Funds transfer from one Bank to another Bank d) Cash transfer to petty cash. 
Go to Gateway of Tally  Transactions  Accounting Vouchers  F4: to display the Contra voucher 

 Accounting Voucher  

2. Payment Voucher Transactions catering to payment are done through Payment Voucher. 
Go to Gateway of Tally  Transactions  Accounting Vouchers  F5: to display the Payment voucher 
Transaction: Paid salary of Rs.5,000 and office rent of Rs.2,000 by cheque of SBI Bank 

3. Receipt Voucher: Transactions involving receipt of money are entered in “Receipt Voucher”. Go to Gateway of Tally  Transactions  Accounting Vouchers  F6: to display the Receipt voucher 
Transactions: Amount collected and deposited to SBI Bank Rs.93,600 from Swayam Computer Transactions: Rs.500 interest received from SBI Bank 

4. Journal Vouchers: Journal is passed to close the account at the end of the Accounting or Financial Year or if you are entry is consisting of transactions which do not include Bank or Cash. It divides the transactions between Cash, Bank and other transaction, so is easy to overview.  

Go to Gateway of Tally  Transactions  Accounting Vouchers  F7: to display the Journal voucher 

Transactions: Closing a Tally school account, debiting Rs.1000 and Profit & Loss account crediting by Rs.1000. Here there is no Bank or Cash account involved only Capital Account and Profit & Loss Account 

5. Sales Vouchers 

When goods/services are sold a voucher needs to be created, which is the customer (debtor) can use as proof of purchase made. This document is called an “invoice”. Tally.ERP has facility to generate vouchers according to business requirement. 

Go to Gateway of Tally  Transactions  Accounting Vouchers  F86: to display the Sales invoice 

There are other pre-defined voucher types in Tally which can be used in specific voucher entries, all the voucher types are given below: 
Gateway of Tally  Display  List of Accounts  Ctrl+V [Voucher Types] 

To alter any Voucher: Gateway of Tally  Accounts info / Inventory info  Voucher types  Alter 

Method of Voucher Numbering: 

There are three types of Voucher numbering: 

1. Automatic  
2. Manual  
3. None 

Automatic: This method is flexible, if this option is selected the voucher is numbered accordingly. 
Manual: This method allows to number the vouchers manually. It does not check for the sequence of numbers and permits to specify anything in the voucher number field, however if one wants to prevent entry of duplicate numbers, then set “prevent duplicate” to “yes”. 

None: This will disable numbering of such vouchers. If this option is selected no further information would be required. 

6. Purchase Vouchers 

When a company buys goods on credit or cash, Purchase voucher is used to record all the Purchase transactions of the company. 
To pass a Purchase Voucher: 
Go to Gateway of Tally > Accounting Vouchers 
• Click on F9: Purchase on the Button Bar or press F9. 
For example, if you are purchasing goods from Supplier A for a value of Rs. 10000/- 
a) Debit Purchase Account 
b) Credit Party Account 
To pass a Purchase entry in the Invoice mode, you need to enable the option Allow Invoicing option in F11: Features (F1: Accounting or F2: Inventory Features). 
Invoice mode is of two types, namely 
• An Account Invoice 
• An Item Invoice 

Account Invoice:  You will be directly selecting/debiting the Ledger account in case you are passing an Account Invoice.  This is useful especially when a Service Bill is entered and does not include Inventory. 
Pass a purchase Invoice for Service availed from XYZ Couriers. 
Item Invoice: You will be first selecting the Inventory and then allocating the same to the relevant Ledger account.  This is useful to record all the Inventory movements in books of account. 
Pass a Purchase Invoice against purchase of Item A – 100 Nos. @ Rs. 10/= per quantity from LMN & Company. 

Configuring an Invoice 

Before creating the Purchase Invoice, you can set your Invoice Configurations from F12 configure: 
Go to Gateway of Tally > Accounting Vouchers > F9: Purchases (As Invoice) 
• Select F12 Configure. 
• Set the options, as required. 

Purchase Invoice Configuration 
  
1. Accept Supplementary Details: Set this option to Yes to specify the Despatch Details.  If this option is set to No, Print Default Name and Address of Party will be enabled for configuring. Here it captures the default name and address present in the ledger. 
2. Allow separate Buyer and Consignee names:  Customers who are into consignment business and would like to have the Consignee details on the Invoice, have to set this option to Yes. 
3. Use Common Ledger A/c for Item Allocation:  If you would like to allocate all the Items to a single Purchase Ledger in the Invoice, you need to set this option to Yes for faster data entry. 
4. Allow Expenses/Fixed Assets for Accounting Allocation: If you want to use Expense or Fixed Assets ledgers while recording a Purchase entry, set this option to Yes. 
5. Use Defaults for Bill Allocations: Setting this option to Yes will allocate the Bill Numbers automatically as defined in voucher type master in ascending order. 
6. Use Additional Description(s) for Item Name:  If you would like to specify any additional description for item during entry, this option has to be enabled. 
7. Use Additional Description(s) for Ledger Name:  If you would like to specify any additional description for ledger during entry, this option has to be enabled. 
8. Consolidate Stock Items with same rates: If you would like to consolidate the stock items having same rates in Invoice, set this option to Yes. 
9. Show Compound Unit of Item based on Rate: By enabling this option, you will be allowed to show the compound unit of item based on the unit provided in the Rate Per column.  
10. Show Full Details of Compound Unit: Enabling this option will display full details of compound unit in the Quantity field.  
11. Confirm each Cheque before Print: When you set this option to Yes, a conformation screen will appear for every cheque used for the transaction before it is printed. 
12. Use Defaults for Bank Allocation: Setting this option to Yes, the Bank Allocations will have default allocations in which, the Transaction type is Cheque, Voucher date as Instrument Date. the Cheque Range and Cheque Number will be Blank if it is not defined. 
13. Use Auto Cheque Numbering: To fetch cheque numbers automatically to the Bank Allocation, set this option to Yes. The first Cheque Range defined for the Bank ledger will be taken as default. 
14. Allow Selection of Cheque Ranges: Setting this option to Yes, allows you to select any cheque range defined for a bank. 
15. Show Remarks in Bank Allocation Details: A new field - Remarks, will appear in the Bank Allocation screen where you can enter your remarks, when this option is set to Yes. 
16. Importer’s Options: This is useful for import transactions. 
17. Show turnover achieved with Customer:  This option will help to view the turnover details during entry. 
18. Allow modification of ALL fields during entry: Default order/delivery note entries appearing in the Invoice can be changed during Invoice entry. Set this option to Yes to permit modification of all fields. 
19. Warn on Negative Stock Balance: Tally.ERP 9 will display a warning message Negative Stock with quantity details. You can then check which item is having negative stock balance. 
20. Honor Expiry Dates usage for Batches: You can restrict or allow the usage of Expired stocks for selection during entry by configuring this option. 
21. Show batches with Zero Quantity: On setting this to Yes the batches with zero quantity will be available for selection during entry. 
22. Calculate Tax on current Sub-Total: This option should be enabled if the tax needs to be calculated after considering the additional Expenses. 
For more details on Purchase Voucher mode configurations refer Voucher Entry Configuration 

Activity 
Q1. Answer the following questions. 
Enter the following transactions in the Voucher Entry of Idhayam of Kumbakonam. 
01.01.2010 commenced business with cash Rs.180000  (F6.Receipt) 
Cash a/c                            Dr 180000 Cash in hand 
To Capital a/c 180000 
Capital 


3 Deposited into Indian Bank Rs.55000   (F4.Contra) 
Bank a/c                           Dr 55000 Bank 
To cash  a/c                               55000 Cash in hand 

4 Purchases goods for cash Rs.22000   (F9.Purchase) 
Purchase a/c                      Dr 22000 Purchase 
To cash                          a/c 22000 Cash in hand 

5 Bought goods of Siva Rs.72000    (F9.Purchase) 
Purchase a/c                      Dr 72000 Purchase 
To Siva a/c  72000 Sundry Creditors 

8 Cash Sales Rs. 16200     (F8.Sales) 
Cash a/c                             Dr  16200 Cash in hand 
To Sales a/c  16200 Sales 

11 Cash deposited into Bank Rs.23000   (F4.Contra) 
Indian Bank a/c                Dr 23000 Bank 
To Cash a/c 23000 Cash in hand 
LESSON 9          Fundamental of Tally ERP-9 

14 Purchased furniture for cash Rs. 4000   (FS.Payment) 
Furniture a/c                     Dr 4000 Fixed Assets 
To Cash a/c 4000 Cash in hand 

16 Sold goods to Ram Rs. 12700    (F8.Sales) 
Ram a/c                          Dr 12700 Sundry Debtors 
To Sales a/c  12700 Sales 

17 Received cash from Ram Rs. 12446 
Allowed him discount Rs. 254    (F6.Receipt) 
Cash A/C                           Dr 12446 Cash in hand 
Discount allowed a/c 254 Indirect Expenses To Ram                            A/C  12700 Sundry Debtors   
18 Paid Siva Cash Rs. 12000 
Discount allowed by him Rs. 240                                    (FS. Payment) 
Siva a/c                             Dr 12240 Sundry Creditor 
To cash a/c 12000 Cash in hand 
To Discount Received a/c 240 Indirect Income 

20 Paid Wages Rs.1800     (FS. Payment ) 
Wages a/c                         Dr 1800 Indirect Expenses 
To Cash a/c 1800 Cash in hand 

21 Sold goods to Raj Rs. 35000    (F8.Sales) 
Raj    a/c                            Dr 35000 Sundry Debtors 
To Sales a/c                              35000 Sales 

22 Paid cash for trade expenses Rs.150   (F6.Receipt) 

Trade expenses a/c            Dr 150 Indirect Expenses 
To Cash          a/c 150 Cash in hand 

24 Sold goods to Roja Rs. 23280    (F8.Sales) 
Roja a/c                       Dr 23280 Sundry debtors 
To Sales   a/c  23280 Sales 

25 Received from Raj Rs.21000 
Allowed him discount Rs. 525    (F6.Receipt) 
Cash  a/c                        Dr 21000 Cash in hand 
Discount allowed a/c  525 Indirect Expenses 
To Raj     a/c  21525 Sundry Debtors 

26 Paid Siva cash on account Rs. 24000 
Allowed him discount Rs. 525    (FS.Payment) 
Siva      a/c                    Dr 24000 Sundry Creditors 
To Cash a/c  24000 Cash in hand 

28 Sold goods for cash Rs. 9000    (F8.Sales) 
Cash     a/c                     Dr 9000 Cash in hand 
To Sales        a/c 9000 Sales 

29 Paid cash for stationery Rs.180    (F5. Payment) 
Stationery a/c                     Dr  180 Indirect expenses 
To Cash      a/c 180 Cash in hand 

30 Paid cash for miscellaneous expenses Rs. 150  (F5. Payment) 
Miscellaneous   a/c           Dr 150 Indirect expenses 

To Cash     a/c  150 Cash in hand 

31 Bought goods from Sri Rs. 17870   (F9.Purchase) 
Purchase a/c                    Dr 17870 Purchase 
To Sri     a/c  17870 Sundry Debtors 

31 Withdrew Cash for private expenses Rs. 1480  (F5.Payment) 
Drawings a/c                      Dr 1480 Capital 
To Cash  a/c 1480 Cash in hand 

31 Depreciation on Machinery@ 10% for machinery Rs.50000 (F7 Journal) 
Depreciation a/c            Dr 5000 Indirect Expenses 
To Machinery a/c 5000 Fixed Assets 
   
31 Create Bad debts @5% on Sundry Debtors Rs.25000 (F7 Journal) 
Bad Debts         a/c     Dr 1250 Indirect Expenses 
To Sundry Debtors a/c 1250 Sundry debtors 
     
Q2. Match the column. 
Voucher Types Tally Shortcut Contra  F9 Payment  F6 Receipt  F8 Journal  F4 Sales  F5 Purchase  F7 

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