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NETWORK BASICS

Network A system of interconnected computers and computerized peripherals such as printers is called computer network. This interconnection among computers facilitates information sharing among them. Computers may connect to each other by either wired or wireless media. A computer network consists of a collection of computers, printers and other equipment that is connected together so that they can communicate with each other.  


Network application
A Network application is any application running on one host and provides a communication to another application running on a different host, the application may use an existing application layer protocols such as: HTTP(e.g. the Browser and web server), SMTP(e.g. the email-client). And may be the application does not use any existing protocols and depends on the socket programming to communicate to another application. So the web application is a type of the network applications. 
There are lots of advantages from build up a network, but the th…

Contra Voucher

Contra Voucher:  In accounting the Contra Voucher mostly refers to transaction of funds such as: • Cash Account to Bank Account • Bank Account to Cash Account • One Bank Account to another Bank Account 
The vouchers which can be done through the Contra Voucher are: 
a) Cash Deposited into Bank b) Cash withdrawal from Bank c) Funds transfer from one Bank to another Bank d) Cash transfer to petty cash. 
How to create Contra voucher in busy,contra entries in busy 18 ...Go to Gateway of Tally  Transactions  Accounting Vouchers  F4: to display the Contra voucher
2. Payment Voucher Transactions catering to payment are done through Payment Voucher. 
Go to Gateway of Tally  Transactions  Accounting Vouchers  F5: to display the Payment voucher 
Transaction: Paid salary of Rs.5,000 and office rent of Rs.2,000 by cheque of SBI Bank

3. Receipt Voucher: 

Transactions involving receipt of money are entered in “Receipt Voucher”. Go to Gateway of Tally  Transactions  Accounting Vouchers  F6: to display the Receipt voucher 
 Transactions: Amount collected and deposited to SBI Bank Rs.93,600 from Swayam Computer Transactions: Rs.500 interest received from SBI Bank 

4. Journal Vouchers: 

Journal is passed to close the account at the end of the Accounting or Financial Year or if you are entry is consisting of transactions which do not include Bank or Cash. It divides the transactions between Cash, Bank and other transaction, so is easy to overview.  
Go to Gateway of Tally  Transactions  Accounting Vouchers  F7: to display the Journal voucher 
Transactions: Closing a Tally school account, debiting Rs.1000 and Profit & Loss account crediting by Rs.1000. Here there is no Bank or Cash account involved only Capital Account and Profit & Loss Account 

 5. Sales Vouchers 

When goods/services are sold a voucher needs to be created, which is the customer (debtor) can use as proof of purchase made. This document is called an “invoice”. Tally.ERP has facility to generate vouchers according to business requirement. 

Go to Gateway of Tally  Transactions  Accounting Vouchers  F86: to display the Sales invoice 
 There are other pre-defined voucher types in Tally which can be used in specific voucher entries, all the voucher types are given below: 
Gateway of Tally  Display  List of Accounts  Ctrl+V [Voucher Types] 
To alter any Voucher: Gateway of Tally  Accounts info / Inventory info  Voucher types  Alter 

Method of Voucher Numbering: 
There are three types of Voucher numbering: 
1. Automatic  
2. Manual  
3. None 

 Automatic: This method is flexible, if this option is selected the voucher is numbered accordingly. 
Manual: This method allows to number the vouchers manually. It does not check for the sequence of numbers and permits to specify anything in the voucher number field, however if one wants to prevent entry of duplicate numbers, then set “prevent duplicate” to “yes”. 
None: This will disable numbering of such vouchers. If this option is selected no further information would be required. 

6. Purchase Vouchers 

When a company buys goods on credit or cash, Purchase voucher is used to record all the Purchase transactions of the company. 
To pass a Purchase Voucher: 
Go to Gateway of Tally > Accounting Vouchers 
• Click on F9: Purchase on the Button Bar or press F9. 
For example, if you are purchasing goods from Supplier A for a value of Rs. 10000/- 
a) Debit Purchase Account 
b) Credit Party Account
 To pass a Purchase entry in the Invoice mode, you need to enable the option Allow Invoicing option in F11: Features (F1: Accounting or F2: Inventory Features). 
Invoice mode is of two types, namely 
• An Account Invoice 
• An Item Invoice 
Account Invoice:  You will be directly selecting/debiting the Ledger account in case you are passing an Account Invoice.  This is useful especially when a Service Bill is entered and does not include Inventory. 
Pass a purchase Invoice for Service availed from XYZ Couriers
Item Invoice: You will be first selecting the Inventory and then allocating the same to the relevant Ledger account.  This is useful to record all the Inventory movements in books of account. 
Pass a Purchase Invoice against purchase of Item A – 100 Nos. @ Rs. 10/= per quantity from LMN & Company. 
Configuring an Invoice (15 minutes) 
Before creating the Purchase Invoice, you can set your Invoice Configurations from F12 configure: 
Go to Gateway of Tally > Accounting Vouchers > F9: Purchases (As Invoice) 
• Select F12 Configure. 
• Set the options, as required. 
Purchase Invoice Configuration  (60 minutes) 
1. Accept Supplementary Details: Set this option to Yes to specify the Despatch Details.  If this option is set to No, Print Default Name and Address of Party will be enabled for configuring. Here it captures the default name and address present in the ledger. 
2. Allow separate Buyer and Consignee names:  Customers who are into consignment business and would like to have the Consignee details on the Invoice, have to set this option to Yes. 
3. Use Common Ledger A/c for Item Allocation:  If you would like to allocate all the Items to a single Purchase Ledger in the Invoice, you need to set this option to Yes for faster data entry. 
4. Allow Expenses/Fixed Assets for Accounting Allocation: If you want to use Expense or Fixed Assets ledgers while recording a Purchase entry, set this option to Yes. 
5. Use Defaults for Bill Allocations: Setting this option to Yes will allocate the Bill Numbers automatically as defined in voucher type master in ascending order. 
6. Use Additional Description(s) for Item Name:  If you would like to specify any additional description for item during entry, this option has to be enabled. 
7. Use Additional Description(s) for Ledger Name:  If you would like to specify any additional description for led8. Consolidate Stock Items with same rates: If you would like to consolidate the stock items having same rates in Invoice, set this option to Yes. 
9. Show Compound Unit of Item based on Rate: By enabling this option, you will be allowed to show the compound unit of item based on the unit provided in the Rate Per column.  
10. Show Full Details of Compound Unit: Enabling this option will display full details of compound unit in the Quantity field.  
11. Confirm each Cheque before Print: When you set this option to Yes, a conformation screen will appear for every cheque used for the transaction before it is printed. 
12. Use Defaults for Bank Allocation: Setting this option to Yes, the Bank Allocations will have default allocations in which, the Transaction type is Cheque, Voucher date as Instrument Date. the Cheque Range and Cheque Number will be Blank if it is not defined. 
13. Use Auto Cheque Numbering: To fetch cheque numbers automatically to the Bank Allocation, set this option to Yes. The first Cheque Range defined for the Bank ledger will be taken as default. 
14. Allow Selection of Cheque Ranges: Setting this option to Yes, allows you to select any cheque range defined for a bank. 
15. Show Remarks in Bank Allocation Details: A new field - Remarks, will appear in the Bank Allocation screen where you can enter your remarks, when this option is set to Yes. 
16. Importer’s Options: This is useful for import transactions. 
17. Show turnover achieved with Customer:  This option will help to view the turnover details during entry. 
18. Allow modification of ALL fields during entry: Default order/delivery note entries appearing in the Invoice can be changed during Invoice entry. Set this option to Yes to permit modification of all fields. 
19. Warn on Negative Stock Balance: Tally.ERP 9 will display a warning message Negative Stock with quantity details. You can then check which item is having negative stock balance. 
20. Honor Expiry Dates usage for Batches: You can restrict or allow the usage of Expired stocks for selection during entry by configuring this option. 
21. Show batches with Zero Quantity: On setting this to Yes the batches with zero quantity will be available for selection during entry. 
22. Calculate Tax on current Sub-Total: This option should be enabled if the tax needs to be calculated after considering the additional Expenses. 
For more details on Purchase Voucher mode configurations refer Voucher Entry Configuration ger during entry, this option has to be enabled. 

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